Course Administration

COURSE PLANNING AND GRADING: Quarterly Class Schedule, Classroom Requests, Course Descriptions, Textbooks, Course Packs, Grading, CTECs

REGISTRATION AND ENROLLMENT: Pre-Registration, Registration

SYSTEMS: SES, CAESAR, Crystal Reports, Course Management System (CMS/Blackboard)

COURSE PLANNING AND GRADING

Quarterly Class Schedule

Scheduling classes

Class schedule proofing and room request deadlines can be found on the Registrar’s web site.

Viewing class schedule

The upcoming quarter’s class schedule is published approximately one week before pre-registration. From CAESAR choose "View Quarterly Class Schedule", and "Search for Classes".

Registrar’s Office contact: Jeff Heller, jeffrey-heller@northwestern.edu, 7-7866 or

Matt Pedersen, m-pedersen@northwestern.edu, 1-8438

Yearly Course Planner

Courses are entered and edited on the Registrar’s Yearly Course Planner.

Registrar’s Office contact: Maria Di Benedetto, m-dibenedetto@northwestern.edu,  7-4463.

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Classroom Requests

For Regularly Scheduled Classes

Guidelines for scheduling classes for the quarter, with list of campus general purpose classrooms

List and photos of NUIT supported classrooms on the Evanston Campus, (including technology and seating capacity).

Rooms for One Time Use

For one time classroom reservations (for events and lectures, etc.) the Registrar’s Office requests that you use the online system which will provide you with both an automated confirmation and an email from personnel in the Registrar’s Office. (For a list of campus classrooms, see above under "For Regularly Scheduled Classes").

 

Non-classroom spaces on campus

Registrar’s Office contact for room scheduling: Kendra Foss, kendrafoss@northwestern.edu, 7-5916.

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Course Descriptions

Weinberg class schedules and registration information are posted on CAESAR two to three weeks before each quarterly registration, so course descriptions should be entered prior to that time. Department and program assistants need access to the Course Description Editor to enter and revise descriptions for the department/program.

Course Description Archive

Registrar’s Office contact for course descriptions: Maria Di Benedetto,  

m-dibenedetto@northwestern.edu, 7-4463.

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Ordering Textbooks

Norris Center Bookstore

Contact: Charles Depondt, Textbook Manager, norrisbooks@northwestern.edu,

847/491-3992.

Desk copies for faculty are ordered through the individual publishers online, through the publisher's sales representative, or via fax for no charge.

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Ordering Course Packs

Quartet Copies

825 Clark Street

Evanston, IL 60201

847-328-0720, quartetcopies@ameritech.net

FedEx Kinkos at Norris

fmc3605@fedexkinkos.com, 491-3113

Norris Center Bookstore
Contact: Charles Depondt, Textbook Manager

norrisbooks@northwestern.edu, 491-3992

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Grading

Instructions for Grading in CAESAR.

Registrar’s Office contact: Oralia Gomez, o-gomez@northwestern.edu, 1-8457

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CTEC Surveys

Instructors/courses are evaluated by students each quarter via the mandatory

CTEC Surveys (Course and Teacher Evaluation Council).

Registrar’s Office contact for CTECs: Maria Di Benedetto,  

m-dibenedetto@northwestern.edu, 7-4463.

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REGISTRATION AND ENROLLMENT

Pre-Registration

Pre-registration begins the week before registration and lasts four days.  It is an opportunity for students who have declared certain majors and minors to register for up to two classes. Not all departments participate in pre-registration.

Approximately one week prior to pre-registration, the Registrar’s Office will send a reminder about pre-reg and instructions for controlling enrollment in your classes and maintaining majors/minors lists and student groups which may be necessary.

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Registration

Registration: dates and policies

Permission numbers

Class Permission numbers can be given to a student by an instructor or department administrator.  A class permission number can override closed classes, requisites not met or consent requirements. They can either be student specific or general.

Class Rosters

Course Overload (Weinberg policy for adding a fifth class)

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SYSTEMS

Student Enterprise System (SES)

The Student Enterprise Systems include CAESAR, CTEC, reporting tools (such as PeopleSoft Query & Crystal Reports) and interface with other NU systems.

Staff members use the system to access applicant and student related data including admissions, financial aid, student record and student financial information. Staff log in via a new CAESAR login page.

To Request SES Access   

SES Staff Help Resources

Contact: SES Help Desk, ses@northwestern.edu

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CAESAR

Students use CAESAR (the Computer Assisted Electronic Student Access Route) to access their records, accounts and financial aid information on the web. CAESAR is also the web interface that students use to enroll in classes.

Northwestern University faculty and advisors use CAESAR to access class lists, post grades online and to access information pertinent to advising. Staff can view quarterly class schedules on CAESAR without logging in.

Other helpful web sites:

Training Documentation for Staff  

Faculty/Advisor Resources

Contact: nu-registrar@northwestern.edu

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Crystal Reports

Crystal Reports uses data from SES to provide a variety of helpful real time reports. These reports can be printed and exported to other formats. To request Crystal Reports access, check the Crystal Reports box on the SES Authorization Form.
Some of the most popular/useful reports include:

• Academic Progress – Individual transcript, organized by quarters
• Advisement – Individual transcript organized by subject
• Class Roster - titled Class List in Crystal Reports
• Degrees Awarded
• Major List
• Permission Numbers

Contact: Jason Compton, Office of the Registrar, jlc136@northwestern.edu, 1-3292

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Course Management System

The Course Management System, also known as CMS or Blackboard, is an online system that allows students and faculty to share documents, submit assignments/tests, and view grades, among other features. Every course has its own section in the CMS, which is automatically created by the Office of the Registrar. Only the course instructor, teaching assistant, and enrolled students have access to that particular Course.

Contact: CMS Support Services, course-management@northwestern.edu, 1-4044

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